Shifting towards cloud-based services has become a trend for law firms as it streamlines workflow, reduces operational costs, and boosts client satisfaction. Whether traditional lawyers or multinational firms with several hundred lawyers, there has been a shift from an on-premise solution to Cloud Based Legal System. However, a vast majority of lawyers refrain from operating in the cloud for fear of sensitive information falling prey to hackers. While there have been cases of security breaches of cloud platforms, the cause for most of them is human errors. Learn more about: proxy reseller
The challenges of having an on-premise IT strategy and the rapid changes in the legal industry have necessitated using a cloud-based alternative. Also, law firms facing stiff competition and increasing demand for cost reduction require much-needed operation changes.
To know how cloud-based management solutions mitigate the challenges of any modern law firm and the benefits they can provide, read the following section.
- Data security
Nothing is more important than data security for a law firm. When you use a Cloud Based Legal System, you no longer have to worry about data security. Multiple protection layers in cloud-computing platforms ensure that the client’s information remains protected against physical breaches or cyber-attacks.
Also, most programs provide multi-factor authentication to prevent unauthorised access when employees access the cloud from different locations and devices.
A cloud based legal management system provides better user access. This way, you can enable or restrict access to the employees and remain updated on all the information.
- Software updates
You need manual software updates for on-premise solutions, which may have longer downtime and cause huge inconvenience. When you lose so much time, your productivity is reduced. Also, you incur much more costs as you pay the provider for each update.
With cloud-based solutions, updates happen automatically, which helps you save costs and time. Therefore, it can boost the management system’s performance and functionality without any fuss.
- Remote access
With remote working becoming a new normal, using a VPN for remotely accessing on-premise solutions has become mandatory. Hence, it complicates running the organisation while everyone is working remotely.
Contrary to any on-premise software, Cloud solutions allow access to the firm anytime, anywhere. Whether using a smartphone or laptop, you can easily access the firm’s data remotely with a steady internet connection.
- Better software integration
Integration of multiple software is frustrating, especially with traditional on-premise software solutions. But Cloud Based Legal System offers simple integration. Cloud-based software providers can develop software that simplifies the integration process allowing you to connect with various tools like SharePoint or Microsoft Office 365 that you already use.
As you rely on in-house solutions, you restrict the growth of your law firm. Here, your team is responsible for buying and installing new servers and running the system. Also, they set up access points and help new members learn about the software.
With cloud-based systems, you can increase your firm’s scalability as the system providers take measures to boost the firm’s growth. You just have to pay a subscription fee, and the software company can make the necessary adjustments as you experience growth.
Any form of transition in the workplace can be stressful. However, staying up-to-date is the only way to be relevant and offer competitive services to the clients. As you shift towards cloud-based solutions, you also comply with stringent data privacy regulations developed for the legal industry. This way, you can protect the customers’ confidential information and prevent tarnishing organisational reputation from a data breach.