Every presentation, whether for work, live events, church or personal use, needs to be well-planned and thorough in order to achieve success. With so many presentation software options out there, the process of choosing the one that is best for your needs can seem overwhelming.
To help simplify this decision-making process, here are 10 tips for selecting the right presentation software:
1. Consider your presentation needs
The most important factor in selecting presentation software is understanding your own needs. Consider what type of slides you will be creating, what types of media (such as videos or audio) you need to include and if any special features are required for the project.
If yours is just a basic presentation that doesn’t have to be awe-inspiring, simple presentation tools should get the job done. For presentations that command attention, tools with advanced features and functionality like ProPresenter presentation software are the way to go.
2. Pay attention to software compatibility
Not all presentation software is compatible with every operating system or device, so it’s important to make sure the one you choose works on your chosen platform. For example, if you are using a Mac computer, make sure the software you’re considering is either natively compatible or has an available plug-in.
If you’ll be using third-party software for needs such as data importation or visualization, be sure to check that it is also compatible with the presentation software you plan on using.
3. Consider ease of use and the learning curve
Most presentation software packages have a steep learning curve. It’s important to make sure that the one you choose isn’t too difficult for your level of technical savvy. If it is, you could end up wasting time that could have been used better elsewhere.
That said, if the software is especially feature-rich, it may take some practice and patience to master its features. Consider whether you are willing to invest the necessary time to become comfortable with a particular program before purchasing or downloading it.
4. Think about team collaboration
If you are working on a presentation with other people, make sure to choose software that allows collaboration. Some programs have built-in tools for team editing while others offer cloud-based solutions that allow multiple individuals to contribute and access the same project at the same time.
5. Consider live streaming or web meetings capability
If you plan on presenting at a live event or hosting a web meeting, make sure the presentation software you choose is equipped with the necessary capabilities. Many packages have built-in videoconferencing tools and offer integrations with popular video conferencing platforms like Zoom and Skype.
6. Look for mobile support
Some presentation software also allows you to create and share presentations on mobile devices. This is important if you’re giving a presentation in front of an audience or need to make sure your slides are accessible on the go.
7. Pay attention to your budget
The cost of presentation software can vary widely, so it’s best to compare prices before settling on one. That said, don’t let budget alone be the deciding factor—it’s important to ensure you get the features and functionality you need.
8. Don’t forget about customer support
Presentation software often has a lot of features, so it’s always a good idea to look for packages that offer reliable customer service and technical assistance in case any issues arise.
9. Consider updates and new features
Presentation software is constantly being updated with new features, so you should look for packages that frequently release updates. Doing so will ensure your presentation software stays up to date and has the latest features available.
10. Pay close attention to reviews and reputation
Lastly, it’s always a good idea to read reviews and gain insight from other users’ experiences before settling on a presentation software package. Reviews will help you determine which software has the features and functionality you need, as well as how reliable the customer service is.
When choosing presentation software, it’s important to consider all the tips that we have mentioned above. Remember that it all starts with identifying your needs since those will be the basis for choosing the package that is most suitable for you.
Research what options are available and make sure the software is compatible with your devices and any other third-party software you’ll be using. Good luck!